Category: Employment contracts

Q. Can an employer withdraw an employment offer that has been accepted, for example if there is a subsequent recruitment freeze?

Where there has been an unconditional offer of employment and the employee has accepted the offer, there is a binding contract of employment, even if the employee has not yet started their first day of work. If the employer were to withdraw the offer once it had been made and accepted, this would be a breach of contract. The employer would then be liable for the consequences of that breach, for example notice pay (subject to any duty to mitigate loss on the part of the individual). The employer should…
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Q. How long can an employee be expected to “act up” to a more senior position before the arrangement becomes a permanent promotion?

Whether an arrangement for an employee to “act up” to a more senior position will become a permanent promotion depends on what has been agreed between the parties. If the employee has agreed to “act up” on an open-ended basis, but there is no written agreement in place, there is a risk that the arrangement could become permanent through custom and practice. As the employee’s job title and salary are express terms of the contract, it is difficult for custom and practice to supersede them. However, where an employee assumes…
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Q. Do we have the right to access an employee’s WhatsApp messages if we are concerned about sexual harassment/bullying or fraud between employees via the platform?

In a recent case between FKJ (The Claimant) and RVT (Defendant), the case highlighted that parties need to consider how they approach obtaining evidence in support of their case and also how they handled the information once it was obtained, as without proper care/advice, it is possible to make an already litigious situation worse. The claimant was a solicitor that qualified in 2017 and commenced work for the Defendants in that same year. On 21 December 2017, the Claimant was dismissed by the Defendants for falsifying a timesheet. The Claimant…
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Q. We’ve been told that we can dismiss someone based on “some other substantial reason”, but what does this actually mean?

If an employee claims unfair dismissal, as the employer, you must show that you had a potentially fair reason for dismissing them and that you acted reasonably in all the circumstances in dismissing the employee for that reason. Under s.98 of the Employment Rights Act 1996, the potentially fair reasons for dismissal are capability; conduct; redundancy; contravention of a statutory duty or restriction; or, if none of these apply, “some other substantial reason” which would justify the dismissal of an employee. Even where a dismissal is potentially fair for “some…
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Q. When can an employer dismiss an employee on the grounds of ill health?

Lack of capability, including when assessed with reference to health, is a potentially fair reason for dismissal under s.98 of the Employment Rights Act 1996. As an employer, you must show that you acted reasonably both in treating the long-term ill health as a sufficient reason for dismissing the employee and in the procedure adopted to effect the dismissal. When you are considering dismissing an employee on grounds of long-term ill health, you should investigate the prospects of the employee being able to return to work within a reasonable time…
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Q. How do I calculate a part time workers holiday allowance?

This is a question we are asked all of the time! Ultimately, this is a basic maths question and if you want to find out what holiday a part time worker is entitled to, the first thing that you need to be able to work out is the % of their hours versus a full time worker. So, if someone is working 20 hours a week and your full time working hours are 37.5 hours per week, its 20/37.5 * 100  = their pro rata % which in this case…
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Q. Can I retract an offer of employment based on the outcome of a DBS check?

Yes you can, as long as you have made it clear that the offer of employment was “conditional” to them having a DBS check that you deem to be satisfactory. This really depends on how your offer of employment is made to your prospective employee, and one of the key reasons we suggest a formal offer letter is used when making an offer of employment. However, you should only request information about an applicant’s criminal convictions if the information can be justified in terms of the role being offered. If…
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Q. Does a former employee have the right to see a reference we have provided for them?

You are not required to provide a reference for employees unless there is an express term in their contract of employment stating that you will do so. If you decide to provide a reference, you must take reasonable care to ensure that the information you provide is accurate and fair without being misleading. If an employee wishes to see a copy of a reference that has been provided to their prospective employer, they could make a Data Subject Access Request, often known as a Subject Access Request (SAR) in accordance…
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Culture and change
elinabyrne

Four-day-week trial proves a huge success as organisers hail ‘breakthrough moment’

It seems that it’s not just Meraki HR who are adopting a 4 day working week – as most of the companies taking part in the UK’s recent four-day-week trial, plan to continue with the new working arrangement, citing improvements to productivity, work/life balance and recruitment. Between June and December last year, around 2,900 workers enjoyed an extra day off every week as part of the biggest trial of the four-day-work week in the UK. The test saw 61 companies adopt a ‘100-80-100’ model, where employees would work 80% of…
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Q. I have heard that there are some potential changes coming about how we pay tips to our staff, can you explain how this works and what we need to do as a result of these changes?

It’s hard to believe that prior to 2015, major restaurant chains were deducting an administration fee from staff tips made by card – in some cases this was a high as 8%. As a huge 80% of all UK tipping now happens by card payment (rather than cash) the Government have suggested that businesses are less likely to pass tips onto staff. The Allocation of Tips Bill has been in talks for a long time and is yet to be announced however, in January 2023, the bill was listed as…
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